Responsible for processing all school district expenditures in multiple funds, serving as liaison between the district and individual vendors, maintaining accurate expenditure detail, prepare monthly reports as required, and assists in other clerical functions as necessary.

 

Primary Duties:

 

* Process purchase orders with invoices, verifying accuracy of items billed prior to payment.

* Prepare vendor checks and electronic payments.

* Prepare Bills for Payments List.

* Review open purchase orders and contact proper school or department secretary concerning purchase activity.

* Reconcile vendor statements, resolve discrepancies, and maintain relationships with vendors.

* Generate and distribute accurate 1099 tax forms to vendors at year-end.

* Assist in streamlining and improving the accuonts payable process.

* Exercise confidentiality in financial reporting.

* Comply with State and Federal guidelines.

* Efficiently manage a high volume of invoices and maintain accurate records.

* This position description does not express or imply that these are the only duties to be performed by the person in this position.  The employee will be required to perform any other clerical duties requested by the supervisor.

Qualifications:

 

To successfully perform this position, a person must be able to perform each essential duty satisfactorily.  The qualification requirements listed below represent the minimum levels of educational achievement, training, skill, and/or ability necessary.

1. High School diploma, with a background in bookkeeping and/or accounting preferred.
2. Strong clerical skills, including organizational skills, with the ability to meet deadlines and maintain confidentiality.

3. Effective communication skills with the ability to communicate clearly, concisely, and courteously with the public both orally and in writing.

4. Proficient computer skills including Microsoft Excel and Word.

Terms of Employment:
* 12 months, 7 1/2 hours per day (8:00 am to 4:00 pm with 30 minute unpaid lunch).
* $24.24 (pending contract negotiations) after successful probationary period.

 

** As necessary, a separate email will be sent with a link and access code to comply with the Act 168 Sexual Misconduct/Abuse Disclosure release forms.  If applicable, you will have to provide email address for both current and prior employers.